The situation where you need to import Outlook PST data into PDF format may arise anytime as PDF is most acceptable and comfortable platform to convey the data among clients. There are so many methods available that can be used to solve migration issue of PST to PDF. However the main problem is to choose the right one among all the other method to ensure expected outcomes. In this blog, we try to solve users query how to import my Outlook data file as PDF with or without Outlook installation. Stick with the blog till end to get perfect solution which suits your need.

Why Do We Need to Import Outlook Data to PDF

There are multiple different reasons reasonable for PST to PDF conversion. These reasons may vary from person to person or from situation to situation. We are going to mention some common reasons responsible for Outlook PST converting to PDF.

  • You cannot work or open PST files without Outlook.
  • PDF files are highly portable and manageable whereas this is not in the case of PST files.
  • PDF is the only file extension that is independent. This means these files can be opened anywhere irrespective of software, hardware, or operating system.
  • PDF files involve different levels of security such as Digital signatures, Watermarks, and Passwords.
  • As PDF files are not easy to hamper or manipulate these are accepted as legal documents in almost all fields.

Methods to Import Outlook Data File in PDF

  1. Using Adobe Acrobat Pro

As you already know Outlook does not provide any direct option to save PST files in PDF format. Adobe Acrobat is a third-party software that offers a plug-in to Outlook using which users can save Outlook files in PDF format. However, the software is one of the costliest tools available that support PST file conversion to PDF. Follow the steps given below if you have Adobe Acrobat Pro with you:

  1. Start the Outlook application in your system.
  2. Go to the menu bar and click the Adobe PDF option.
  3. Select the files to export in PDF.
  4. The Adobe PDF tab further opens 4 different options, here you have to click on the “Selected Messages” option.
  5. Next, select Create New PDF from the drop-down menu.
  6. The new saving tab will open. Here browse for the desirable location, rename the file according to your desire, and hit the Save button.

The above-mentioned method helps in creating PDF files from Outlook emails. You can save new emails in already created PDF documents by choosing the “Append to existing PDF” option in the drop-down menu. It also provides the facility of “Setup Automatic Archival”, which directly saves newly generated emails in PDF.

  1. Using Microsoft Print to PDF 

If your machine has Windows 10 edition and you are working on Outlook 2016 or later editions then this method might be helpful for you.

  1. Run the Outlook application and select the email file in PST.
  2. Go to ribbon and click on File tab>> Print option.
  3. After that select Printer and select Microsoft Print to PDF from the drop-down menu.
  4. Next, hit the Print button.
  5. In Saving Wizard, choose the desirable location path and file name to save the PDF file.
  6. Click on Save button.

The saving process started and the selected emails were successfully saved in PDF file format.

Using Automated Method: Bulk Convert Outlook Emails to PDF with Attachments

If the previously mentioned method does not look useful to you then must try Outlook Converter tool. The software is specially designed for batch PST file conversion to PDF file format. By using this software, you can directly move limitless PST files to PDF without the installation of Outlook or any other application. The utility provides a quick solution to the user problem "how to import my Outlook data file as PDF". The tool has been tried by many users and most of them provide positive reviews. 

There is no problem recorded yet which causes trouble or difficulty in PST file export to PDF procedure. The software provides various customization tools to create PDF files according to the user’s desirability. You can run the program on any Windows operating system of 32-bit and 64-bit. The tool supports extracting PST files from all the Outlook editions such as 2019, 2016, 2013, and all the other previous ones.